Jewish Care Engage Transparity for Data Security Services

About Jewish Care

Jewish Care is the largest provider of health and social care services for the Jewish community in the UK. Every week, they touch the lives of 10,000 people.  They do this thanks to their amazing professional staff of 1,400 and the 3,000 dedicated volunteers.  Jewish Care uses Office 365 and SharePoint Online to enable good communicate throughout their care homes and other centres. 

The challenge

With the introduction of the GDPR and general higher profile of good data security processes, Jewish Care wanted to implement a process to manage data breaches, ensuring that they are dealt with quickly and efficiently. 

The solution

SharePoint lists and views could be used to build a solution, but a greater level of control was needed to ensure that users could only update information that related to their stage of review. 

PowerApps was used to create a series of forms that would allow a data breach to be notified, and then go through various stages of investigation and resolution. As each stage is completed, Automate manages sending messages to people who need to be aware of what is happening, and to those who need to action the next stage in the process. 

By using PowerApps, we can ensure that any information that is entered cannot be changed once it is saved, creating a higher level of integrity than would be able to be achieved otherwise. 

The outcome

Jewish Care now have a simple process for the recording and management of data breaches. This system could easily be modified to manage similar process, such as accidents and health and safety breaches. 

Because the PowerApp can be accessed through their SharePoint Online Intranet, it is easily accessible by anybody in their workforce. 

Transparity have supported Jewish Care with their Office 365 and SharePoint Online implementations for a number of years, building a SharePoint Online Intranet using The Hub intranet accelerator, and creating a number of cloud-based business apps.